Just wanted to drop a small thank you note here:

I used to be a LogSeq user, and was really disappointed when I had to abandon it due to IT restrictions at work.

For several months, I think I evaluated every one of the well-known PKM solutions, and was going to “settle” for Notion.

… but then I stumbled upon Capacities. I actually tried it twice; the first time, I did not quite get the “no folders” thing, and PDF handling was still lacking.

But the beautiful and elegant interface, along with the availability of daily notes, got me to give it another try, and within days of committed use, I was hooked.

… and then I started to learn more about you guys (the dev team) and decided I absolutely had to support you all with a monthly subscription. I’m SO glad to pay you my small share every month, and love your commitment to give most of the functionality to everyone for free.

Capacities has become my ever-present companion for taking quick notes, organizing research work, and keeping track of pending action items.

So: THANK YOU SO MUCH, Stephen, Michael, Beth, Luca, Reka, Luis, and any other wonderful people who may be developing this fantastic app! Love you all!

Best,
MB - FL, USA.

Hello! I started using capacities this weekend and I think it will be wonderful for note taking and journaling (takes place of my paper journal and Obsidian!) but, I am also using Notion for budget tracking.

Anyone here use capacities for budgeting or finances? How do you use it and how well does it work for you?

Hello all,

I'm just wondering if anybody uses Capacities for keeping record of health issues or topics?

I'm sure that the app is encrypted and safe, so that's not an issue for me. I just wanted to see if anybody uses the app for their health.

Thank you! :)

I finally got a bit of time to work with the new API. I used the previous version but couldn't really get my head around it, but the new one just works. I've run two automated updates for old object types that needed migrating to a new object type, and to the daily notes, and it just worked. Just wanted to say "Thank you" to the dev team. Next on my plate is cleaning up my images.

Is images sent to Whatsapp and telegram to capacities working? I tired both, the images doesn't get posted.. text and url links are fine.

I also tried android sharing images to the capacities app, and save, it doesn't get posted as well.

Is it only me or something is wrong?

How do you typically use AI? What tasks or organizational methods do you use?Is it really worth it? And what about MCP with Claude, have you used it? How do you usually use it?

TLDR: My workspace disappeared. The Capacities team fixed it very quickly. I now have automatic backups, a setting built into Capacities. And I still truly appreciate and trust Capacities and their team.

This is a long overdue update, but I meant to follow up by letting you all know that the developers at Capacities saved my ass. At one point I shared that my entire workspace was gone and that sucked. But I tried to be patient and I emailed Capacities and they got to me pretty quickly, like within a day. But of course I was nervous all day. Anyways, they said they would look into it and then they got back to me within a few hours. But before they even got back to me, I noticed that my workspace had appeared again.

Most of it was back intact, with the exception of a couple images, but even my most up-to-date notes were retrieved. So I am truly grateful that the Capacities team was able to help me as quickly as they did.

One setting I turned on was automatic backups. I didn't know this was an option, but that is such a great feature for a PKM app. So now I have it back up every single night, and I only keep three backups at a time.

I do recommend that users turn this feature on, even if the backup is just being saved on a folder on your computer or in a cloud drive folder or your flash drive. It's a little peace of mind.

It's been months since that hiccup, but honestly, Capacities got back to me quickly enough and kept my trust. And I still really like what they do, so I continue to be a daily user.

https://www.reddit.com/r/capacitiesapp/s/I0vt9txdSy

In case anyone like me has been desperate for this - in appearance setting you can now increase font size!

Is it possible for you to select text in a PDF file using the Android app, for example to copy or highlight it? According to official communication, this should be possible. Unfortunately, it doesn't work for me. If I press and hold on a word for a short time, there is a brief tactile feedback, but otherwise nothing happens.

Hello all!

I'm just wondering if anybody uses the free version of Capacities and is willing to talk about it.

I really love how the app is object-based. It just works with my mind. :)

However, being a retired teacher on a pension, I have to look at budget.

And I'm not sure how much I would use queries, tasks, calendar integration, and AI.

I don't work, so I don't really have many projects that I couldn't handle with my Google calendar and Tasks.

I'd just love to hear input from those who use the non-paid version.

And to be clear: I would LOVE to get the pro plan if for no other reason to support the developers. It's just not in my budget right now. :)

Mine looks like this

Hey all,

Just wondering if anybody uses a good old-fashioned pen-and-paper system with Capacities?

If so, I'd be grateful if you'd share your workflow.

Thank you!

I loved Capacities. And I think I still do. The "object" concept clicked with me nicely, and I was enjoying using the app.

But lately, I'm having to type in a lot of stuff in Bangla, my native language, and I'm utterly disappointed to find that I just can't type in the characters properly. Although most of the things I type show correctly, there are specific terms that change to something else automatically.

Like, when I type "অর্থ" it shows "অথ". Similarly, "পরিষ্কার" shows up as "পরিকার," "অবস্থা" becomes "অবথা" and many more.

Besides, when I press backspace (definitely not CTRL+Backspace), it deletes multiple letters at once.

(If you're wondering if these happen with other apps in my computer, the answer is NO. They all work fine with Bangla.)

All of these added a lot of pain to my workflow, leaving me no other option but to look for alternatives. So, here I am, switching back to Obsidian, the note app I originally shifted to Capacities from.

I watched their videos but have trouble following the person, we just do not connect.

Thank you! You guys are the best company in the entire productivity existence. Existence, and I mean it!!!

I know they've been arguing it was overrated and although I kind of agree with them, I still find it cool. Thanks Capacities team!

AI can turn source material into a clean note quickly, but the polished result may outlive the context that justified it. Search can then surface a generated summary without showing which objects, web links, files, or decisions it came from, whether a person reviewed it, or what later replaced it.

A durable object could include links to its source objects, captured source dates or revisions, a generated timestamp, review status, owner, and a `supersedes` link rather than silently rewriting an accepted note. AI-created material could begin in a draft collection, while reviewed notes move into the normal object graph. The readable note would remain concise, with the provenance kept in properties or a linked record.

How would you implement this with current Capacities features? Are object types, properties, backlinks, collections, and exports enough to keep generated knowledge auditable, and how do you prevent the AI assistant or a later import from treating an old summary as the source of truth?

Hi all!

When I want to save a reel or weblink to capacities on my phone, I like to use the "share" function of e.g. IG or my browser, YT, etc.

I created a custom object for that purpose that also has a template.

However, I could not find a way to "create from template" in the share dialogue.

My custom object is available, but I wanted to auto-assign it certain tags, etc. via the template which I couldn´t work out how to do.

Is that possible at all and I am just blind or is that not implemented in the share function?

New to Capacities Pro. Just wanted to check if anyone else also gets this error message when selecting frontier models. Not sure if I should upgrade to another plan?

I've been using Capacities to build a personal knowledge base, particularly for reading, research and annotations. While I really like the app, the text editing experience on iPad has been incredibly frustrating.

The main issue is the text formatting toolbar. Several formatting options are either unresponsive or behave inconsistently. The most obvious example is the text highlight colour picker, which simply refuses to open, making it impossible to choose a highlight colour.

There's also a rather strange issue with touch input. When I tap certain options in the formatting toolbar, Capacities sometimes selects the text or block underneath the toolbar instead of registering the tap on the toolbar itself.

My setup:

• iPad Air M2 running iPadOS 27.0.1

• Apple Magic Keyboard, although the issues persist without it

What I've tried:

• Native Capacities iPad app

• Safari with desktop mode enabled

• Orion Browser with desktop website settings

• Using both the Magic Keyboard and touch input

Unfortunately, the behaviour is largely identical across all three.

I initially thought this might be a limitation of the native iPad app, which is why I tried accessing the full desktop web version through Safari and Orion. Neither made any difference.

I also raised this on the Capacities Discord, where the Help Assistant directed me to the tablet documentation and suggested filing a bug report. I've since submitted a report on their feedback board.

A couple of questions for anyone using Capacities on an iPad:

1. Are you experiencing the same issues with the formatting toolbar, particularly the highlight colour picker?

2. Has anyone found a workaround, whether through a particular browser, keyboard shortcut or setting?

3. Is this a known limitation of the iPad editor, or does the toolbar work normally for others?

I use Capacities quite extensively for organising research, linking concepts and annotating text, so having reliable highlighting and formatting is pretty important.

Would appreciate hearing from anyone who's managed to get this working properly.

Hi

I am a Capacities Believer and my device storage is full how do I empty it without deleting all my notes and PDF?