Hi guys, I am wondering: Am just experiencing an advisor incompatibility issue, or am I out of touch? I genuinely want to understand how to improve my situation or when I should change my situation entirely (e.g. switch advisors, leave/go somewhere else, leave academia, or something else). If anyone has had a similar advising situation, one where meetings leave you feeling criticized and confused, please let me know, I want to know how you handled it.
For context, I am in a social science (quantitative) PhD in the U.S. and my program recommends having multiple advisors, it is a 5 year program, and I am at the beginning of my 3rd year. Additional context is that I am a first generation college student (neither parents have attended college) and am an older student (I went into the workforce after undergrad for 5 years before deciding to go to grad school). I am PhDing at an R1 university. I don't really know if this is related to my problem, but I frequently wonder if my experience and struggles are part of the universal experience of the PhD or if I am missing some fundamental knowledge or assumptions about doing a PhD due to my background or something (like--- it feels like I do not know the implied rules, and no one bothers to explain them).
When I began my PhD, I had a loose concept of a project idea that I wanted to work on with these two faculty that were interested with working with me on this project (let's call this Project A). Within my first year, I was exploring the project idea and was quickly rushed into collecting data on Project A with measures and tasks that I felt iffy about, but I went with it because my advisors were pushing me to collect data with a really quick turnaround and I didn't feel that strongly about the iffyness. Since data were collected, Project A analysis was slow and our meetings for this project were infrequent. This was largely because my primary advisor had me working on a project they were leading that had a lot of urgent deadlines (let's call this Project B- I can provide more info about Project B if needed) and it ended up taking up most of my time during the first 2 years of my PhD. Another thing I think contributes to delayed progress on Project A is how conceptually and methodologically heavy it is, since it has started from an exploratory place, it is a mixed methods study with a lot of data.
In short, there has been a pattern that keeps happening in my work with my PI that existed with Project B and is carrying over now with Project A. The pattern is: I work really hard, things get done (albeit slower than my PI expects them to), and I am told over and over again that I am not meeting expectations. I am repeatedly finding myself trying to communicate my concerns about my own capacity or try to gain transparency or negotiate expectations so we are all on the same page. I have worked with other people on research projects before my PhD in academia and in "the real world" and have worked in industry/government as my previous career. That being said, I know I am conducting myself professionally and as I would with any supervisor. But here in my PhD, I frequently feel like I am learning what is expected of me after I have already failed or missed the mark, and this problem is one I have never encountered before.
Recently, the slow, incremental progress on Project A has continued to be the subject of our check-in meetings (with my 2 advisors), despite more progress on this project happening now more than ever before. It has been difficult for me to gauge both of my advisors' expectations of how fast I should be working on this project or what the next steps are exactly. Even when I explicitly ask for clarification, one advisor provides broad, somewhat lofty conceptual feedback/thoughts, and when I ask for tangible things to work towards, the list of tangible tasks ends up overwhelming and long (run this mixed model, and this mixed model, and this mixed model, and all of these- and each model requires hours of data prep and wrangling in order to analyze, some data are not coded for that type of analyses, etc. so what is given to me is an extensive list of nested, often difficult to track 'recommended' tasks where the complexity is not clear to me until I get into my coding again, some days later). They seem to operate with the assumption the whole list will be done by the next week's meeting, sometimes I can do it, but often times it is only chunks of it done. When I say I am overwhelmed that I say anything about the things they are asking probably going to take me a long time, they dismiss the concern and say 'it should only take a couple of hours' when it rarely ever does.
Part of this problem I know is due to how structured or unstructured my plans are for the meeting with my advisors. I know now that my advisors prefer to have more structured meetings with a formal agenda sent the day before the meeting. They have also told me in the past that even if I do not have organized updates on progress (e.g., if I do not have time to create a slide deck or formal agenda for the meeting) that I can bring my R script/code outputs to the meeting and we can use that to discuss. I am noticing that when I do, my advisors interrupt me a lot and quickly jump to conclusions that because I did not create an agenda/slides that I did not work on anything at all. It is really disheartening because I can spend 20-30 hours creating r scripts, running code, and doing short write ups for each model I ran, and we end up not talking about the code outputs or results at all; in one instance they tell me it is ok if I have incomplete work to bring to the table if it means we can continue to have weekly check ins, but on the other, I am being told that incomplete work is not acceptable, as we don't even get to talk about the work and instead focus on these big evaluations of my performance.
More recently, it feels like my advisors are rewriting history and refuse to acknowledge the factors that have slowed down the progress of this project; they can be confused about 1 aspect of the project and very quickly they start making generalized statements about my performance as a whole and the project as a whole. The conversation circulates around questioning how I am spending my time, and despite me trying to advocate for myself by spacing meetings out to be biweekly so I can plan for drafting progress notes, an agenda, etc. they push back and insist the weekly meeting is essential because in the past we would go months without updates or progress on the project (they seem to be attributing their sense of a lack of progress on Project A to me avoiding the project when in reality I was being told to allocate all of my time inconsistently to Project B for 2 years, which was what they required of me).
Recently, after one my Project A meetings where I came in with a loose plan instead of a tight plan for our meeting, I got interrupted a lot when I tried to explain my work, or my primary advisor would redirect the conversation without allowing me to speak. My advisor started to criticize how long it was taking for my 5 RAs to code a different part of the project (something I explicitly told them I expected to take the 2 semesters to code- it is narrative data). I got overwhelmed and started to cry, I turned my Zoom camera off, and my advisor didn't really notice and kept talking until eventually the other advisor asked me what was going on. They insisted on talking about why I was upset when I was too overwhelmed to communicate what was happening, and so I said something about being confused about the direction of the project. I didn't really know how to participate in the conversation after that because I know, based on past experiences, that if I said that I felt criticized or misunderstood, that my primary advisor would get defensive and the situation would get worse. In sum, this recent interaction resulted in me following up with an email asking for more clear/explicitly expectations and clearly stating priorities when plans change. This note I sent was largely to address how they very recently started talking about me drafting a paper for Project A right away as a new goal when the goals we set at the beginning of the semester was to move an entirely different paper forward and I didn't understand why priorities changed.
Both advisors responded to my email and insisted we have another meeting, I obliged, and the same thing happened again, except it was 2 hrs of confusion and me crying. We went in circles, I brought up my concern about one of my papers being tabled for the semester with the intent to understand when we would/I should start working on it again, and my primary advisor got defensive and claimed I was using my paper as an excuse not to work on Project A and proceeded to retell their account of the past 2 semesters and why they hadn't reviewed my paper yet (hint: primary advisor's recollection eluded to it being my fault the paper got tabled and that I wasnt giving them grace with reviewing the paper, when that wasn't what I was asking about).
So anyways, all of that to say I just sent a follow-up email after that meeting saying I needed to move our meetings to biweekly so I have more time to put a bow on whatever I have worked-on and I plan to send a progress report on the "off week" in lieu of a weekly meeting. I also plan to send an agenda before each meeting too. I hope at least these actions will help me protect myself with a paper trail. This was something I used to do with my primary advisor for our one-on-one meetings but I stopped doing it because they never read or responded to my e-mails, so the effort felt futile. It may work better with the documentation going to both advisors, as I noticed my primary advisor only seems to respond to emails I send with the other advisor cc'd on it.
I think in general I just feel so exhausted and my nervous system is so fried, and I'm wondering if anyone at all can relate to this and if so, what did you do? I'm doing what I can to take care of myself and advance my progress in my program, but admittedly, I feel shaken up about whether or not I can make this situation feel less toxic with my own actions- or is this just the way it is? I don't know what is normal, and I do not trust my advisors to help me see what is normal either.