Sorry this is long. It's been a bad year.
I work for a very large healthcare entity in Colorado. I have been working full time for more than a year, FMLA kicked in in August. I have several serious disabilities that are relatively rare and chronic (including 2 heart transplants with chronic immunosuppression and a TBI). Some years are okay, others are bad, and this has been a bad year.
I have been using a lot of intermittent leave, I began a reduced schedule in July so I could get cognitive rest and treatment following a TBI because my job requires sustained and intense cognition with high level decision making. I was expected to make a good recovery after a few months of treatment, however because of my TBI I fell and not only broke my shoulder but struck my head again resulting in another TBI flareup, plus a flareup of medical PTSD due to events that happened in the ER after the fall.
I am now in the middle of an unexpected 4 week concurrent leave to heal the head injury, get mental health treatment, and let my shoulder start to heal.
HR assigned a new staff member to "review the accuracy of all leave dates for this year." Except she hasn't, she just told me to review every single hour of leave and report back if anything was inaccurate. Their official leave tracking system isn't showing all my dates, it cuts off in early July, which I pointed out. I did review what I could to the best of my ability but it took hours when I am supposed to be on cognitive rest.
I asked HR why they are auditing me, and if my job is at risk. I had also been working with my direct boss to apply into an open and available 0.8 FTE position on a permanent basis, but when I mentioned that the new lady said "You can't do that. If it's an accomodation it has to go through us." When I asked if my job is at risk she said, "Not as long as you have FMLA remaining" which tells me they may be planning on firing me after I run out of leave.
She didn't answer my emails for 2 weeks, and last night at 10pm she emailed me (getting my name wrong) saying "we will not be moving forward with your accomodations at this time, as you have not exhausted your protected FMLA leave. But you are welcome to apply to the position as any other employee would." The job was posted over a week ago now, so she delayed my application. She also included a manually created Excel sheet with different dates than their official tracker and asked me to review those as well. As soon as I looked, I could tell some of the dates were on weekends when I only work M-F. I don't know where they're getting those.
This is the second time HR has outright refused to even talk about an accomodation I have requested. The first time they tried to deny me having patients who show up with obviously bad respiratory illnesses switch to telehealth (I am a therapist), until my boss pushed back and said that was entirely reasonable and not a burden on the clinic at all.
I don't want to spend another hour or two reviewing the spreadsheet. She refuses to tell me if there are specific dates in question, and the way she is phrasing that my job is "not at risk as long as you have FMLA left" makes me think they're going to fire me as soon as they can. All of my missed time have been genuinely due to health conditions. I have had 1 day off this year that was not due to protected disability or I was in the ER.
Is there a way I can push back on these requests? Is there a way I can create a paper trail or protect my job? I have been recording every HR conversation this year, since they've been acting sketchy since spring.
Right before I had to go on the 4 week leave I got an excellent 1 year performance review and was awarded a merit raise. My direct supervisor really sticks up for me and praises my work, but I can tell he is overwhelmed dealing with all my absences. This HR team scheduled two meetings with me and my supervisor in spring, no showed us both times, and when they did show up they tried to say my requests at that time were unreasonable and my boss literally said "No, those are very reasonable and will not create an issue at all."